Capturing information is quick and easy with an intuitive interface that works from any web browser, even mobile devices (phone, tablet, etc).
Users are assigned roles which allows access to only the information that that user needs to see.
See some Screen shots of the application (with demo data - please excuse the random names).
Note: Page contains images. Load-time may be longer for slower connections.
The application uses a permissions system which gives logged-in users the required permissions according to the roles that they have been assigned.
The demo site has been set up with full functionality, and real data where the names of the people and the groups have been obfuscated (jumbled up) for anonymity.
The demo site can be tested at demo.chadmin.biz.
Log into the site using username | password: pastor | pastor OR admin | admin
The data is reset each morning.
Online (Cloud) Hosted Solution
|Category||No. of Active Members||Setup Fee (once-off) ZAR (€)||Monthly Fee ZAR (€)|
|A||0 - 150||R3,000 (€200)||R0 (€0)|
|B||151 - 1000||R3,000 (€200)||R450 (€30)|
|C||1,001 - 5,000||R3,000 (€200)||R900 (€60)|
|D||5,001 - 20,000||R3,000 (€200)||R1,800 (€120)|
|E||20,001 - 80,000||R3,000 (€200)||R2,700 (€180)|
|F||80,001 - 300,000||R3,000 (€200)||R4,000 (€280)|
|G||300,001+||Please contact:||sales @ chadmin.biz|
To make a payment, if needed, please convert to Euro (see xe.com ).
“Chadmin is the fifth database I have worked on.
I have been working on Chadmin for nearly three years now and find it easy and fast to capture data on.
It has a wide variety of functions, is very user friendly, and support has always been a phone call or email away.”
“Chadmin has been an amazing tool that has helped me streamline my workload with a speedy outcome.
The quick and easy accessibility to member information; anytime, anywhere; has also allowed the team to shepherd the flock more efficiently.
It is a “user friendly” and “very safe” database that I recommend to anybody.”
“I have found Chadmin helps me find volunteer details efficiently and with ease, and it's entertaining (moving icons are great).”
“It has been great to have pretty much all church data in one place. When I update details I know everyone connected to Chadmin will obviously have the update.”
“There are many places where you can “click” on info and it takes you there immediately instead of having to go to a particular report or page.”
“Chadmin has helped me to get in touch with people quickly and easily! More than one contact option helps me in making sure I get hold of the person.
It has also helped me in keeping track of who I connect with and who I haven’t connected with in a while.
It helps me schedule my volunteers’ serving times and they automatically get reminders to serve. This makes my job much easier!
It has helped me connect with people who have been in contact with our church in the past and invite them to homecells and events in their area.
I can follow up on church attendance of the volunteers and leaders I oversee to ensure they sit under the Word and are not just giving without receiving for themselves as well.
I can literally go on the whole day! It helps A LOT!!!!!”
“As a Pastor and a high intensity user for many years, I find Chadmin an answer to our ministry administrative needs.
Record keeping; graphs; reports and functionality is very good.
We have a large database of members, we have never struggled with down time or a slow system.
I have found Chadmin support to be good and can recommend it to any Church or organisation.”
Ok, so this is what we need. Now how do we get it?
The system is hosted for you so there there is very little work needed from your side.
Firstly, congratulations, and welcome to the Chadmin family - your information is about to get better.
Next, lets get started with the basics:
As the organisation grew over the years, the different departments needed different functionality,
for example Bible College needed different functionality to the pastors.
As there were very few viable solutions available at the time, some departments installed local desktop applications to achieve the functionality needed. This resulted in multiple systems that each provided the specific functionality needed in that department.
The maintenance of multiple desktop applications was time-consuming, and the out-dated technology often caused down-time and even data loss.
It was also high maintenance as different systems also meant that people's data had to be maintained in multiple places.
i.e. The same church member (pastor's data) was attending courses (bible college) as well as making contributions (finance department).
With the expansion into multiple campuses the challenges increased as the information was only accessible
locally (older desktop applications do not work well across the internet) so the remote campuses were not able to "work" effectively on the systems needed.
The ensuing duplication of work and frustrations with out-dated information (only updated in one department) often challenged our core focus - equipping our church members and reaching our community.
A system was needed that:
The system was built as a central database with a web application front-end for access to that data.
A web application was chosen because it meets the needs outlined above, and with a central data source, simplifies - maintenance, backups and upgrades. It is also platform independent from the users perspective - i.e. it runs on Mac, Windows, Linux, and even tablets and smartphones - anything with a web browser.
No more desktop application limited to Windows OR Mac. No more installing updates on every workstation.
The web front-end was chosen for compatibility as it works with all major web browsers (mac, pc, mobile, etc)
and makes it accessible from anywhere with internet access, even slower connections.
All pc's, laptops and mobile devices come out with a web browser, so there is no additional software needed - it just works.
The functionality of a web-based system is historically less flexible compared to a desktop installed application, but the benefits of a web-based system far outweigh these limitations.
With the advent of HTML5, the gap between the abilities of desktop applications and web applications is narrowing. This also motivated the development of a web-based system.
Chadmin is built on an MVC (Model View Controller) framework to:
The MVC framework chosen was CodeIgniter as it is a fast framework which uses a well-known language - PHP, and has good documentation.
The database used is MariaDB, which is a drop-in replacement for MySQL and provides a robust storage system for the data.
Speed is very important for a good user experience and this motivated a functional system more than a pretty application.
(Read: it's not pretty but it works - fast)